MAIMAVA
Smart-fridge vending · UK

The back office your fridges don't come with.

Maimava runs the operations behind smart-fridge vending — live sales and restock intelligence, FIFO costing and P&L, AI-filed paperwork, penny-exact VAT records, and self-billed invoicing for the venues that host your machines.

Open the operator demo See the host portal

Both demos are the real product, read-only, on a fictitious operator — FERNWAY — with anonymised transaction data. No sign-up, no cookies.

£256.17 × 1/6 = £42.695 → £42.70output VAT, standard-rated takings max(10% × £281.88, £30.00) = £30.00host revenue share, floor applied Σ captured = £276.69 = Shift4 grossreconciled to the penny before a statement issues velocity 0.5·(q7/7) + 0.5·(q28/28)restock urgency, per lane
What it runs

Everything after the vend

The fridge takes the payment. Maimava does the rest of the job — the stock, the margins, the paperwork, the tax, and the people you share revenue with.

Analytics

Know every hour of every machine

Business-wide and per-device: day-to-year period selector, revenue and basket KPIs, weekday×hour heatmaps, product tables — down to the cost and margin of a single transaction.

Money

A real P&L, not a sales chart

Standard ex-VAT waterfall per device and whole-business: FIFO cost of goods, host share net of reclaimable VAT, actual card fees once the merchant statement lands, pro-rated fixed costs — plus an annual projection from the live run rate.

Documents

Drop a PDF, it files itself

Supplier invoices, merchant statements, insurance, agreements — auto-classified and extracted, line items feeding cost-of-goods and VAT classification. What you confirm is never overwritten.

VAT

Records HMRC-shaped by design

On-demand output-VAT split statements with the working printed on the document, reconciled to the penny against the card statement. VAT rates come from the printed markings on supplier invoices — never guessed.

Hosts

Self-billed invoicing, hands-free

Monthly drafts, watermarked previews, one-click issue of immutable PDFs, automated emailing, late-settlement adjustments, and self-billing-agreement expiry tracking — VAT and non-VAT hosts each handled correctly.

Operations

Restock before it runs out

Drag-and-drop fridge layout with planned-change drafts, live stock overlay, velocity-based restock recommendations, a supplier-grouped buy list — and offline/abnormal-transaction alerts by email and SMS within minutes.

Two sides of the platform

One system, two audiences

Operator dashboard

For you and your staff: analytics, P&L, stock and layout, catalogue and costing, documents, VAT records, invoicing, monitoring — role-scoped, so a restocker never sees your margins.

Open the operator demo

Host portal

For the venues that host your machines: their own login, near-real-time sales, full analytics, monthly history with their revenue share, and every invoice you've self-billed them — so month-end needs no spreadsheet and no phone call.

See the host portal
Fit

Built on the HaHa Open Platform

Maimava syncs sales, stock and planograms from HaHa smart fridges and runs the same back office whether you operate the machines yourself, share operation with the venue, lease to independent retailers, or just want the software for fridges you already own.

operate · co-operate · lease · supply · platform-only